In my opinion, the present is the only place your dreams can become a reality. It is where you actually DO the things that move you forward.
Are you a procrastinator? That prevents you from making progress. It can drain your energy and weigh you down since it’s on your mind. Often fear (acronym – author unknown – was said to be F=False / E=Evidence / A = Appearing / R=Real) is one possible cause as well as doubting your abilities to do the task at hand. If the task seems daunting, take small bites out of it – do a little each day. Guess what? It will then get completed. How will you feel then? Go to that feeling initially and get it done.
Og Mandino (author of The Greatest Salesman in the World) said “I will be the master of my emotions”. When you live in the present and are aware of your thoughts and which ones will serve you, better choices can happen. You need to be in the present to go there.
I believe having a structure to get things accomplished will serve you. Pick a time of the day where you will work on something you might find distasteful. Often accomplishing it first thing in the morning is advantageous since the rest of the day is then “gravy”. Allow roughly one hour and determine how many days need to be set aside for your project. Get moving! You can do this!
I venture to say your self-esteem can increase as you realize you can and take on different and difficult tasks more effectively.
Procrastination is one of the primary causes of poor results. One way to get past it is to have a schedule you really stick to and not welcome interruptions. It is said, plan your day, work your plan. Put aside blocks of time for certain activities. Combine those you can chunk together, for example, schedule a specific time to make phone calls. If they are prospecting calls, it’s usually best to make them on Wednesday and Thursday (far from one end of the weekend or the other end so people are not playing catch up and have time to speak with you). If you want to reach the CEO of the company, calling around 8:00 AM or 5:30 PM is advisable. Often the office staff are gone and you can get through to your ideal client.
Chet Holmes, the author of the NY Times bestseller, The Ultimate Sales Machine, discussed reducing interruptions rather than welcoming them. You increase your ability to be more organized and less reactive (and take less – if any – work home to complete at night) if you use what he called, “got-a-minute meetings”. Send a memo to your staff and inform them not to show up at your door asking if you “got a minute”. The answer will always be “no”. Instead you hold weekly meeting to address questions that can wait (write them down on a pad to bring up at that time) and do workshops in your company (described in a blog post below). If your question cannot wait for the meeting, write your name on a paper posted on his front door. He takes quick 10-minute meetings to discuss vital, cannot wait issues. You should come prepared to discuss how you would solve the problem – get empowered.
When you are not interrupted by these “gotta-minute meeting throughout the day, you will be amazed at all you can get done. People honor your time and each other’s as well. Additional staff members can post the same time request sheet on their door. When you are more productive, you can feel like you accomplished something at day’s end, reduce fear and procrastination and say “hello” to being proactive, focused and productive.
Try this out. What are your thoughts about this strategy? What else worked for you? I will respond to your post.
Don’t throw away your time without being able to evaluate what happened so it doesn’t occur again. I gave some suggestions yesterday about how to stay on track (also see my post about perfectionism). Some software might help. Here’s something very reasonable. Go to Rescuetime – I just checked and it was $72/year or $9 per month. Take them up on their free trial. No, I’m not getting a kick-back – just thought it might be helpful to investigate this tool.
Your time is your greatest asset. Make the changes needed (some I discussed yesterday). Have a plan for the day which you can follow throughout the week. As they say, “have a plan and work your plan”. Don’t let the rest of the world gobble up your day. See my previous posts about doing the 5 most important things.
Make sure you save energy, time and enthusiasm for the loved ones in your life before it gets late at night. As they say, all work and no play… You are working hard for a purpose. Most of my clients state they want “financial security” for themselves and their family. Have a balanced, enjoyable life. You earned it! Give me a call or send me an email to get and stay on track with things giving you the most ROI (return on investment).
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I don’t know who first put out this concept but it works for my clients.
Make a “do not do” list – assign things to others, an intern or a virtual assistant if possible. Only put about 5 things on your daily “to do” list. Set aside a block of time to work on things that give you the highest ROI (return on investment) and ROTI (return on time invested). If necessary, move about 2 things to the next day should emergencies arise. Develop this list before you leave for the day or at night. This way you know what to jump on in the morning. If it’s a large project, divide it into small tasks and congratulate yourself for getting it done. You are head and shoulders above others! See the quote below and hang it above your desk.
Find a way to measure what you accomplished. You can use a spreadsheet. Many people do the little things to get them off the list. I do not suggest doing what is not of high importance. If these items keep getting moved to another day, perhaps it should be “on hold” for now.
Measuring your progress also increases your motivation. How wonderful is that?
Please leave your thoughts/comments below. I would love to hear from you.